POSITION OVERVIEW:
the Procurement Officer has the responsibility for the management of the daily procurement activities from the request to the delivery of goods, works and services.
QUALIFICATIONS AND EXPERIENCE
• Basic level qualification is essential
• Previous experience as a Procurement Officer, or similar role
• Previous experience on construction industry is preferred
• Computer literacy qualification is essential. Proven ability to utilize and develop computerized spreadsheets and word processing applications
• Strong interpersonal and communication skills
• Independent self-starter with attention to detail
• Possesses integrity and ability to maintain accurate and confidential records
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines
PRIMARY RESPONSIBILITIES
1. Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing
2. Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.
3. Work with internal stakeholders (sales and procurement manager) to determine procurement needs, quality and delivery requirements.
4. Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance
5. Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis
6. Control and monitor expenses against approved budgets
7. Develop sourcing strategies
8. Cost saving budgeting and targeting
9. Set and plan how to achieve supplier accreditation and service level management
10. Payment terms negotiation, optimization and management
11. Maintain contracts with vendors
12. Review inventory and update as required
13. Initiate and keep track of orders
15. Receive, inspect and distribute orders
16. Reconcile or resolve order discrepancies with supplies.
17. Monitor delivery times to ensure they are on time
18. Maintain good relationships with suppliers and renegotiate prices on a regular basis
19. Coordinate annual overseas orders.
20. Keep daily records
21. Accounts to be submitted for payment to vendors on time
22. Administration and reporting as necessary
23. Make or purchase policy analysis and recommendations
24. Lease or purchase policy evaluation and recommendation
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