Job description

Administrative Assistant

Position Title: Administrative Assistant

Location: Dammam

Job Type: Full-time

Experience: 5+

Salary : 5000 only

Candidates must be able to join immediately; a two-month notice period is not acceptable.

Position Overview: The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role requires excellent organizational skills, the ability to handle multiple tasks simultaneously, and a proactive approach to problem-solving.

Key Responsibilities:

• Office Management: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders.

• Administrative Support: Provide administrative support to ensure efficient operation of the office, including answering phone calls, scheduling meetings, and managing calendars.

• Document Preparation: Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.

• Data Entry and Record Keeping: Maintain electronic and paper records to ensure information is organized and easily accessible.

• Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.

• Customer Service: Greet and assist visitors, clients, and employees with a professional and positive attitude.

• Project Assistance: Assist in the preparation of regularly scheduled reports and special projects as needed.

• Compliance: Ensure compliance with company policies and procedures.

Qualifications:

• Education: High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or related field preferred.

• Experience: Proven experience as an administrative assistant or office admin assistant.

• Skills:

• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multi-task.

• Attributes:

• High degree of professionalism and strong interpersonal skills.

• Ability to handle sensitive information with discretion.

• Proactive and able to work independently with minimal supervision.

Please email your resume to

jobshr975@gmail.com