1. Document Management & Control
? Manage the creation, review, revision, distribution, archiving, and retrieval of company documents including service orders, manifests, waste disposal and certificates.
? Ensure all documentation is properly registered, filed, and traceable according to company standards - both hard and soft copies.
2. ERP System Data Support
? Assist in the migration of physical documents to the digital ERP system once implemented.
? Manage digital records, ensuring consistent version control, security, and accessibility within the ERP.
3. Compliance & Recordkeeping
? Ensure records management complies with company policies, ISO standards (9001, 14001, 45001), ARAMCO protocols, and regulatory authorities (MWAN/NCEC/NWC).
4. Document Audit & Reporting
? Conduct periodic audits to ensure documents are accurate, up to date, and meet procedural and regulatory requirements.
? Generate monthly document control reports and non-conformance records for management review.
5. Cross-Functional Coordination
? Collaborate with Operations, QHSE, Maintenance, Fleet, and Journey Management teams to gather, process, and distribute documents on time.
? Act as a liaison between departments for document control-related queries and improvements.
6. Training & Awareness
? Support and train staff on document control procedures and document filing standards.
? Guide operational teams during the ERP transition for digital document handling.
7. Confidentiality & Security
? Ensure sensitive company and customer data are securely handled and accessible only to authorized personnel.
Preferred Qualifications:
? Diploma/Bachelor’s degree in Business Administration, Document Control, or related field.
? 2–3 years of experience in document control, preferably within environmental services, waste management, or industrial operations.
? Familiarity with ISO 9001/14001/45001 document control requirements.
? Experience working with ERP systems or digital document management tools.
? Strong attention to detail and organizational skills.
How to Apply
Submit your resume and cover letter to careers@aetenviro.com
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