Job description

We are seeking a Project Coordinator & Document Controller to manage project correspondence, document control, and coordination with clients, consultants, and internal teams. The role is responsible for handling official emails, drafting project documents, maintaining organized records, and ensuring proper document flow in accordance with project and company procedures.

Key Responsibilities

Coordination & Communication

• Manage official project correspondence via email with clients, consultants, and subcontractors

• Draft, review, and format letters, transmittals, RFIs, submittals, and reports

• Track incoming and outgoing communications and ensure timely responses

• Coordinate between project managers, engineers, and site teams

Document Control

• Maintain and control all project documents (drawings, specifications, correspondence, approvals)

• Implement and follow document numbering, filing, and revision control systems

• Ensure documents are properly logged, distributed, and archived

• Maintain up-to-date records of approved, superseded, and revised documents

• Prepare document registers and status reports as required

Administrative Support

• Organize digital and hard-copy files in an efficient and structured manner

• Assist in preparing meeting minutes, schedules, and reports

• Support project handover documentation and as-built records

• Ensure confidentiality and accuracy of all project documents

Requirements & Qualifications

• Diploma or bachelor’s degree in Business Administration, Engineering, Construction Management, or related field

• Minimum 2–4 years experience in a Document Controller / Project Coordinator role within a construction company

• Strong written and verbal English communication skills (additional languages are a plus)

• Excellent knowledge of email etiquette and professional correspondence

• Proficient in MS Office (Word, Excel, Outlook)

• Experience with document control systems or structured filing methods

• Ability to work with multiple stakeholders and manage deadlines

Required Skills & Competencies

• Strong organizational and time management skills

• High attention to detail and accuracy

• Ability to work under pressure and manage multiple tasks

• Professional communication and coordination skills

• Discretion and confidentiality in handling project information

Preferred Skills (Optional)

• Experience in construction or engineering projects

• Familiarity with consultant and client submission procedures

• Basic knowledge of AutoCAD drawings and revision tracking

• Experience with EDMS platforms (Aconex, Procore, SharePoint, etc.)

Eligible candidate to send CV to : Job20266@hotmail.com