Document Controller
Department: Project Administration / Quality & Project Controls
Reports To: Project Manager / Project Controls Lead
Job Purpose
Combines technical document control management with site-level administration and workforce timekeeping. Responsible for managing incoming/outgoing technical submittals, transmittals, maintaining drawing registers, tracking site labor hours, and supporting day-to-day site office administration.
Key Responsibilities
a) Document Control & Transmittals: Receive, register, track, and distribute all project documents (drawings, Method Statements, RFIs, Submittals, Inspection Reports) using standard transmittal procedures and Electronic Document Management Systems (EDMS).
b) Drawing Register Management: Maintain an up-to-date Master Document Register (MDR), ensuring that construction teams only utilize the latest "Approved for Construction" (AFC) drawings and specifications.
c) Site Timekeeping: Record and verify daily workforce attendance, biometric logs, site timesheets, and overtime hours for direct hire and subcontractor personnel; liaise with HR/Payroll.
d) Site Office Administration: Oversee site office operations, maintain office supplies, handle incoming/outgoing correspondence, assist with site visitor logs, and organize meeting logistics/minutes.
e) Archiving & Turnover: Organize soft and hard copy filing systems for seamless retrieval during audits and prepare final handover/as-built document packages at project closeout.
Key Qualifications & Requirements
a) Education: Diploma or Bachelor’s Degree in Business Administration, Information Management, or related fields.
b) Experience: 3 to 5 years of dual-capacity experience (Document Control & Site Administration) in construction site offices.
c) Technical Skills: Advanced proficiency in MS Office (Excel, Word, Outlook), EDMS software (Aconex, SharePoint, or similar), and document transmittal workflows.
d) Core Competencies: High attention to detail, strong organizational skills, and clear written/verbal communication skills.
How to Apply
Submit your updated CV with experience certificates to career@nbcksa.com
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