KALPATARU PROJECTS INTERNATIONAL LTD.
WE’RE HIRING!! Immediate Joiners / shorter notice candidates are preferred!
Saudi Arabia – Aramco Project
Secretary Cum Document Controller
Qualification & Requirements :Graduate in any discipline with 5+ years experience
This hybrid role combines executive administrative support with rigorous technical data management to handle Saudi Aramco's compliance and scheduled requirements.
As Executive Secretary:
? Calendar & Meeting Management: Manage the Manager’s complex daily schedule, prioritize and schedule critical internal or contractor meetings.
? Communication & Correspondence: Draft, proofread, filter and keeping record of official emails, memos, letters, and notifications. Act as a POC for the Manager's office.
? Meeting Facilitation: Prepare agendas, coordinate corporate events, and record and distribute highly accurate meeting minutes.
? Miscellaneous: Organize local travel, movement and local events, submit gate passes for visitors, and manage the manager's expense reports and invoices, if needed.
As Document Control:
? System Management: Upload, register, and maintain engineering drawings, technical specifications, and project documents using EPM/ Enterprise Content Management Systems (like SAP, Oracle Primavera Unifier, or internal Aramco EDMS).
? Traceability & Logging: Establish a completely auditable history of document revisions, reviews, and signoffs to comply with ISO 9001 and Aramco standards.
? Workflow Distribution: Route submittals, transmittals, and Requests for Information (RFIs) to relevant project management teams (PMT) or contractors, tracking response deadlines rigorously.
? Confidentiality: Securely manage sensitive, proprietary, and highly confidential Aramco asset and financial data.
This is an immediate hiring!! Candidates with transferrable Iqama are highly welcomed to apply.
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