Job description

???? WE ARE HIRING – PROJECT DOCUMENT CONTROLLER

???? Location: Jafurah, Saudi Arabia

???? Contract Duration: 3 Months+

???? Employment Type: Full-Time / Project-Based

????? Industry: Oil & Gas / EPC / Construction

PROJECT DOCUMENT CONTROLLER

We are looking for an experienced and highly organized Project Document Controller to join our team on a project in Jafurah.

The successful candidate will be responsible for controlling, tracking, organizing and distributing project documentation and ensuring that documents are properly registered, updated, approved, distributed and archived throughout the project lifecycle.

KEY RESPONSIBILITIES

• Manage the project's document control system and document registers.

• Receive, register, distribute and track incoming and outgoing project documents.

• Maintain accurate Master Document Registers (MDR and document tracking logs.

• Control document numbering, revisions, status and distribution.

• Ensure that only the latest approved drawings and documents are available for project use.

• Manage and track transmittals, technical submissions, RFIs and correspondence.

• Coordinate document submissions between Engineering, Construction, QA/QC, Procurement, HSE, subcontractors, vendors and management.

• Track document review and approval status and follow up on overdue documents.

• Maintain proper electronic and hard-copy filing systems.

• Upload, manage and retrieve documents through EDMS/document management systems.

• Maintain records of drawings, specifications, reports, method statements, material documents and other technical project documentation.

• Support QA/QC document control, including ITPs, WIRs, MIRs, NCRs, inspection records and test documentation, where applicable.

• Support compilation of as-built documentation, turnover packages and final project dossiers.

• Ensure documents are properly named, indexed, dated, revised and distributed according to project procedures.

• Prepare document status reports and provide regular updates to the Project Manager/Project Team.

• Maintain a clear audit trail for document submissions, revisions, approvals and distribution.

• Ensure superseded documents are properly identified and archived to prevent accidental use.

• Coordinate with clients, consultants, contractors and suppliers regarding document submissions and approvals.

• Maintain confidentiality and security of project information.

REQUIREMENTS

• Proven experience as a Document Controller in Oil & Gas, EPC, construction, engineering or industrial projects.

• Previous experience working in Saudi Arabia is highly preferred.

• Experience in major Oil & Gas or Saudi Aramco-related projects will be an advantage.

• Experience with project document control procedures, document registers, transmittals and revision control.

• Good understanding of engineering and construction documentation.

• Experience with EDMS/document management systems such as Aconex, SharePoint, Autodesk Construction Cloud/BIM 360 or equivalent is highly desirable.

• Strong knowledge of MS Office, particularly Excel, Word and Outlook.

• Excellent attention to detail and accuracy.

• Strong English communication and documentation skills.

• Ability to coordinate effectively with engineers, QA/QC, construction teams, subcontractors, vendors and management.

• Ability to work under pressure and manage a high volume of documents and deadlines.

PREFERRED EXPERIENCE

Candidates with experience in:

? Jafurah projects

? Saudi Aramco projects

? Oil & Gas / EPC projects

? Engineering & construction documentation

? QA/QC documentation

? Drawing & revision control

? EDMS / Aconex / SharePoint / BIM 360

? Technical submittals and transmittals

? As-built and handover documentation

will be highly preferred.

WHO WE ARE LOOKING FOR

We are looking for someone who is not simply a file keeper.

The ideal Document Controller understands how project information moves between engineering, procurement, construction, QA/QC, vendors, subcontractors, consultants and the client.

You should be able to answer at any time:

Where is the document?

What is its latest revision?

Who submitted it?

When was it submitted?

Who is reviewing it?

What comments were received?

What is the current status?

What action is pending?

And what is the approved version?

HOW TO APPLY

Interested candidates should send their updated CV/resume to:

???? = (ausco.careers@gmail.com)

Please use the following email subject:

"Application – Project Document Controller Jafurah"

Candidates are encouraged to mention their Oil & Gas/EPC experience, Jafurah/Saudi Aramco project experience, EDMS experience, and document control systems/software in their application.

"Only candidates matching the project requirements will be contacted."