We are hiring an experienced Document Controller to control, issue, track and retain all project documentation across a large multi-site engineering programme, ensuring every team member and the client always works from the current approved revision.
Key Responsibilities:
Establish and maintain the project document control system in line with the quality management system
Own and enforce document numbering, revision and status conventions
Maintain the master document register: number, title, originator, revision, status, approval and distribution
Operate the document lifecycle: receipt, registration, review routing, approval, issue, distribution and archiving
Control issue and withdrawal of revisions so no superseded document remains in circulation
Prepare, issue and track transmittals to the client, partners, consultants, suppliers and subcontractors and follow up comment closure
Build and maintain SharePoint folder structure, permissions and naming standards
Compile and issue SOPs, method statements, work instructions, forms and registers as controlled documents
Assemble daily, weekly, monthly and stage review reports to format and deadline
Maintain registers for permits, calibration certificates, as-built records, commissioning sheets and correspondence
Support internal, client and third-party audits
Track submission and approval status against contractual deadlines
Manage archiving, retention, confidentiality and access rights
Support close-out and final documentation handover to the client
Requirements:
Diploma or Bachelor’s degree in Engineering, Business Administration, Information Management or related discipline
5 to 9 years of document control experience on engineering, EPC or infrastructure projects
Demonstrated experience owning a document register and transmittal process (mandatory)
Working knowledge of Aconex, SharePoint, Documentum or equivalent EDMS strongly preferred
Advanced MS Word and Excel
Excellent written and spoken English
ISO 9001 awareness or internal auditor training preferred
GCC experience, ideally in Saudi Arabia, and transferable Iqama preferred
Location: Riyadh, Saudi Arabia (with project site visits as required)
Interested candidates may share their updated CV along with the total expected salary package through email.
Please mention “Document Controller – KSA” in the email subject line.
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